Virtual Hybrid Event Production and Solutions

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2025 Production Update:
Check out our newest how-to and approach blog by clicking here.

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If you asked us in 2019 if we saw ourselves providing virtual birthdays for the immune compromise or those more significantly at risk of health issues, regarding the pandemic... We never would have guessed that this would be a solution we could help with... And yet here we are. 
 
The pandemic has brought a lot of challenges to many clients and individuals looking to try and create some sense of normalcy, while being locked down or creating events. ​

One such challenge was brought to us from a client who wished to throw a virtual birthday party for their 85-year-old grandmother, while still keeping the event fun lively and safe. 
 
Virtual events and virtual conferences are nothing new to the experts in 22nd Avenue Entertainment Logistics, so we were able to pivot quickly into providing a solution for the client. ​

In this solution, the first order of business was to ensure safety for everyone involved. That meant that all individuals not only were vaccinated, but that the on-site staff from 22nd Avenue was testing daily as well as keeping minimal contact at the studio we designated. 
 
Prior to the grandmother's arrival we configured  the studio with technology allowing two-way communication and the attendance of all those who wish to say hello. We worked with a local caterer and florist to outfit the studio with flowers and cupcakes. In addition to that we also provided a local MC to help wrangle the audience and provide fun interactive games for the party. ​

Once We had prepared the studio and ensured everything had been sanitized regarding surfaces and ionizing the air, our vendors exited and two staff members remained to run the event. 
 
The grandmother was seated at a king's style chair, while select family members came in to spend the time with the grandmother on her left and right. 
 
Leaving the room open virtually, we created a special landing page for friends and family to connect through,  where they could "Walk into" the studio at any time to say hi and give their best wishes. During downtime for those who stayed on the call for the duration of the birthday party, our MC played games and continued to keep the event lively. ​

For critical parts of the family who needed to be in attendance, we sent sanitized fly packs to each residence prior to the birthday party. These fly packs included a single camera, a laptop and an LTE router... Essentially allowing the recipient to simply open the box and power up the computer... We would take care of the rest remotely. 
 
It was a fun and interesting solution to provide to the client, who could not have been happier and was genuinely impressed with the solution we provided. 
 
Although it is a little discouraging that this may be the future of gatherings... We are pleased to announce that this is one more solution we are equipped to provide. Ready to help our clients celebrate virtually and attend gatherings virtually, keeping the human spirit alive.
 
Interested in learning more? Have some ideas or thoughts you'd like to bounce around with us? Feel free to contact us or give us a call. 

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