When the Room Has to Work for Everyone - In the Room and Across the Country

A Case Study in Executive Hybrid Meeting Production | Los Angeles, CA

Not every high-stakes meeting fills a ballroom. Sometimes the most important gathering in the room is 20 people — and what's on the screen matters just as much as who's sitting at the table.

That was exactly the challenge when a boutique client in the Los Angeles region came to 22nd Avenue Entertainment Logistics with a vision: bring together a select group of senior executives from across industries — in person and remotely — for a high-level pitch and ideation session. The room needed to feel premium, intimate, and completely seamless, regardless of where each attendee was dialing in from.
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The result? A flawlessly executed hybrid AV experience that left the client calling it one of the best-produced meetings they'd ever hosted.

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The Challenge: Small Room. Big Expectations.

This wasn't a massive conference with a general session and breakout rooms. It was an intimate, executive-level gathering — roughly 20 attendees physically present — but with team members and stakeholders who needed to be part of the room remotely.

The client's ask was specific: remote participants shouldn't feel like an afterthought on a small laptop screen tucked in the corner. They needed to be seen, heard, and felt as a genuine presence in the room. The in-person attendees, meanwhile, needed a polished, branded environment worthy of the executive audience they were pitching to.
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In short: they needed a hybrid meeting AV service that could make a 20-person room feel like a broadcast-quality production — without it looking or feeling like one.

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The 22nd Avenue Solution: Turnkey, Top to Bottom

From the first planning call, 22nd Avenue stepped in as a true production partner — not just a gear drop. Here's what we brought to the table:

Large-Format 85" UHD Displays for Remote Attendees
Remote team members were displayed on 85-inch UHD LED screens positioned to make them feel like natural participants in the room — not guests on a phone call. The scale and clarity of the display meant eye contact felt real, body language was readable, and the visual experience for in-room attendees was just as intentional as the content being presented. This is the kind of detail that separates a professional hybrid meeting AV service from a plug-in-and-hope setup.

Stage Decor & Environmental Design
A great hybrid setup doesn't start and end with the screens. The physical environment had to match the caliber of the audience. Our team brought in custom stage decor to elevate the room's aesthetic — creating a backdrop that communicated professionalism, credibility, and intentionality the moment executives walked through the door.

Complete AV Production: Sound, Video & Tech
Crystal-clear audio for both in-room and remote participants is non-negotiable at this level. We handled the full audio-visual production — wireless microphones, conference-grade sound reinforcement, video switching, and real-time streaming integration — so every voice was captured cleanly and every remote attendee could hear and be heard without issue.

A Single Point of Contact. Zero Handoffs.
One of the things that set this engagement apart was that the client didn't have to manage three different vendors for decor, AV, and tech support. 22nd Avenue handled everything under one roof — a true turnkey production. That's not just a convenience. For executive-level events, it's the difference between a smooth show day and a stressful one.

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What Made This Hybrid Setup Different

A lot of teams can rent a screen and run a Zoom call. What we delivered here was something different:

• Remote attendees felt genuinely present — not like a video call happening in the corner
• In-room executives experienced a polished, branded environment worthy of the meeting's stakes
• The client had one call to make — us — and everything else was handled
• Last-minute asks and adjustments were absorbed without disruption to the event flow
• The result was a meeting that looked and felt intentional, from the first handshake to the final pitch

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​The Outcome

The meeting was a complete success. The client's feedback said it all — they couldn't have been happier with the execution. The hybrid format didn't just work; it elevated the entire gathering. Remote executives felt as engaged as those in the room, the pitches landed with the visual and audio quality they deserved, and the overall environment reflected the level of the audience.
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More importantly, the client was able to focus entirely on their content and their guests — because they trusted us to handle everything else.

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​Is This the Right Fit for Your Event?

If you're planning an executive meeting, board session, leadership summit, or boutique corporate event in the Los Angeles area — and you need in-person and remote attendees to share the same high-quality experience — this is exactly what we do.

We work with:

• Internal event planners and executive assistants tasked with finding a reliable AV partner
• Professional service firms and agencies looking to subcontract a trusted hybrid AV team
• Corporate clients who have been burned by under-prepared AV vendors before and want it done right this time

​Small headcount doesn't mean low stakes. And when the stakes are high, you need a production team that gets it.

Ready to Plan Your Next Hybrid Meeting in LA?
22nd Avenue Entertainment Logistics delivers turnkey hybrid AV production for corporate meetings, executive summits, and professional events across the Los Angeles region and nationwide

Call us: 877-548-3881  |  Request a Quote