5 Common Mistakes People Make When Renting AV Equipment

Renting AV equipment for your event can seem like a straightforward process: pick the gear, plug it in, and you’re good to go. But in reality, even small oversights can lead to big problems on event day.

As a company that has seen it all, 22nd Avenue Entertainment Logistics is here to help you avoid the most common pitfalls when renting AV equipment—and show you how to make your event a success.

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1. Choosing the Wrong Equipment

One of the most frequent mistakes is renting equipment that doesn’t match your event’s needs. For example:

• Too Much: Overpaying for high-end gear that’s unnecessary for a small gathering.
• Too Little: Renting small speakers for a large conference, leaving attendees unable to hear.

How to Avoid It:

• Assess your event’s size, venue, and audience. Not sure where to start? Our team at 22nd Avenue Entertainment Logistics helps you choose the right equipment for your specific event.

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2. Overlooking Setup and Operation

Many people assume AV equipment is plug-and-play, only to discover that setup is more complex than expected. From improper cable connections to unbalanced audio, technical issues can derail your event.

How to Avoid It:

• Ask your rental provider about setup requirements.
• If you’re not comfortable setting up the gear yourself, consider hiring professionals. At 22nd Avenue Entertainment Logistics, we offer both rentals and full-service AV production to make setup hassle-free.

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3. Forgetting Backup Plans

What happens if a microphone stops working or the projector overheats during your event? Without backup equipment or on-site support, you could be left scrambling for a solution.

How to Avoid It:

• Rent additional items as backups (e.g., spare microphones or cables).
• Better yet, hire a team like 22nd Avenue Entertainment Logistics that provides on-site support and ensures everything runs smoothly.

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4. Ignoring Venue-Specific Needs

Your venue can significantly impact AV performance. Issues like poor acoustics, limited power outlets, or tight spaces can make even the best equipment underperform.

How to Avoid It:

• Visit the venue ahead of time to evaluate its needs.
• Consult with AV experts to plan for challenges like acoustics or power distribution. At 22nd Avenue Entertainment Logistics, we specialize in adapting setups to fit any venue.

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5. Underestimating the Time Involved

Renting AV equipment isn’t just about the event itself—it involves pickup, setup, testing, troubleshooting, teardown, and return. Many renters underestimate how much time and effort this takes.

How to Avoid It:

• Allocate enough time for every stage of the process.
• Consider outsourcing to a full-service AV team that handles all the logistics for you. At 22nd Avenue Entertainment Logistics, we make sure you can focus on your event while we handle the details.

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Bonus Tip: When in Doubt, Ask for Help

​The biggest mistake of all? Not asking for help. Renting AV equipment may seem like the simpler option, but it can quickly become overwhelming if you’re unfamiliar with the gear or event requirements.

That’s where 22nd Avenue Entertainment Logistics comes in. Whether you need help selecting equipment, setting it up, or managing the event, we’re here to ensure your event is a success.

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Why 22nd Avenue is Your Go-To AV Partner

When you rent from 22nd Avenue Entertainment Logistics, you’re not just getting equipment—you’re getting expertise, support, and peace of mind. Our services include:

• Personalized Recommendations: We help you choose the right gear for your event.
• Optional Full-Service Production: From setup to on-site support, we’ve got you covered.
• Reliable Equipment: Our inventory is tested and maintained to ensure top performance.

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Plan Your Event with Confidence

Avoid the stress and uncertainty of renting AV equipment on your own. Contact 22nd Avenue Entertainment Logistics today to discuss your event needs, and let’s create an experience your audience will never forget.

Ready to get started? Contact us today for expert AV rentals and production services.
Learn more about our AV rental options here.